Ministry of Energy has announced a quotation request in connection with organization of 27th International Caspian Oil and Gas Exhibition and Conference

10-05-2022

INVITATION to participate in quotation request through electronic procurement

Ministry of Energy of The Republic of Azerbaijan has announced a quotation request for the procurement of services related to organization of the 27th International Caspian Oil and Gas Exhibition and Conference within Baku Energy week to be held in Baku on 1-3 June 2022

Receiver: Ministry of Energy of the Republic of Azerbaijan

TIN:1300087531

Address: 5th door, Government House, 84 U.Hajibayov str., Baku AZ1000

Subject of purchase: Procurement of services related to the international and national and other similar events management

Name of the competition: Procurement of services related to organization of the 27th International Caspian Oil and Gas Exhibition and Conference within Baku Energy week to be held in Baku on 1-3 June 2022

№	Name of goods (works and services)	Detailed description	Quantity	Unit of measurement
1.	Gifts for the heads of the delegation	It should embody the history and culture of the Republic of Azerbaijan	15	piece
2.	Lunch (for high-level guests)	In one of the unique venue located in “Icheri Sheher” or “Seaside Boulevard” in Baku, which has an ancient history and preserves national traditions, with live music and national cuisine under the sounds of folk music and mugham (50 people x 2 days)	100	person
3.	Dinner (for high-level guests)	In one of the unique venue located in “Icheri Sheher” or “Seaside Boulevard” in Baku, which has an ancient history and preserves national traditions, with live music and national cuisine under the sounds of folk music and mugham (50 people x 2 days)	100	person
4.	Translation service	Consecutive translator (English-Azerbaijani-English) (a person x 2 days)	1	person

Start date and time of the competition:		10.05.2022 17:00
Date and time of the last submission of proposals:		25.05.2022 18:00
Date and time of opening envelopes:		26.05.2022 17:00
Participation fee: 100 AZN
Payment of the participation fee can only be made through Asan Payment. To participate in the competition please press Pay with AsanPay after entering the competition to make the payment through the relevant link:
DELIVERY LOCATION Baku
DELIVERY TIME During the event starting from 31 May after the signing the contract
PAYMENT TERMS
According to the conditions of the quotation request
The currency in which the price of the offer should be calculated: AZN
Quotation request proposal
Price offer
Description of price quotation	The offer should be fully and clearly provided in Azerbaijani Manat, including all costs and taxes (must be confirmed on the contractor`s official letterhead and submitted in PDF format through the portal).
Validity period of the price quotation	It must be valid 30 banking days after opening of tender envelopes.

Organizational and legal documents:

Certificate from the relevant tax authority on the absence of overdue obligations on taxes and other compulsory payments, as well as cases of non-fulfillment of the duties of the taxpayer established by the tax code of the Republic of Azerbaijan within the last year (without taking into account the term of its termination)			Official certificate on the absence of the overdue debt from the State Tax Service under the Ministry of Economy of the Republic of Azerbaijan on the last year's activities. (The document is required to be scanned and presented in PDF format through the portal; If the document is received in electronic form, it is necessary to notarize it)
A copy of the financial report of the bidder approved by the tax authorities on the activities			It is required to submit a copy of the income tax return for the last year's activity submitted to the tax authority.
Bank statement on financial position			Bank statement on the activities of the bidder last year The document is required to be scanned and presented in PDF format through the portal.
Charter			The copy must be notarized. It is necessary to submit the confirmation document on the portal in PDF.
Country of registration			Submission of a copy of the extract of the contractor from the State Register of Commercial Entities. It must be notarized. It is necessary to submit the confirmation document on the portal in PDF.
Details			Bank details must be provided. It is necessary to publish the document on the portal in PDF.
Information on the relevance of Micro, Small and Medium-Sized Enterprises			It should be obtained from the Statistics Committee The original certificate up to date must be scanned and published on the Portal in PDF format.
Availability of professionalism, technical and financial capabilities, workforce, management competence and reliability in the relevant field to ensure the implementation of Procurement Agreement			The applicants shall draw up a certificate on their professionalism, experience and qualified personnel opportunities in the relevant field (at least 3 must have experience in international and national events management). Information on similar contracts performed by the bidder and supporting documents should be provided.
Having the authority to conclude a procurement contract			Information about the last period is accepted
The possibility of free and unlimited use of own property, as well as the presence of solvency			Information about the last period is accepted
An entity that is not declared bankrupt, not arrested on property, has no collateral directed to payment, not suspended by court decision			Information about the last period is accepted
In connection with the incorrect performance of professional activities of themselves, as well as those who manage their affairs, servants or their qualifications for the conclusion of the procurement contract within 5 years prior to the commencement of procurement procedures, the court does not prohibit them from being convicted of a crime or engaging in relevant professional activities			Information about the last period is accepted
The official(s) of the procuring organization, which provides communication with consignors (contractors) without intermediaries, and exchanges information with them
Leyla Adigozalbayova	Leading advisor	leyla.adigozelbeyova@minenergy.gov.az		598-16-53 (1034)